Everyone who serves at a food pantry shows up to help people, not to wrangle spreadsheets. Yet as need grows, the “admin” inevitably grows with it. In 2023, 13.5% of U.S. households, about 18 million, experienced food insecurity. That’s 47 million people living in food-insecure households, including nearly 14 million children.
Quick Summary: PantryEasy helps food pantries serve more neighbors with less admin. Set up schedules, manage orders, keep inventory accurate, and export reports in minutes, no spreadsheets or complex implementation required.
PantryEasy exists so your time shifts back to neighbors. You can start small, learn fast, and scale when you’re ready, without rebuilding your process each season. In this article, you’ll see how pantries are reclaiming hours each week through automation, accurate data, and neighbor-first design.
TL;DR: With PantryEasy, your team starts helping neighbors in minutes, not after months of setup.
With PantryEasy, you can set up your locations, distribution schedules, order windows, and pickup/delivery options in minutes. Weekly or one-time distributions? Both are supported, with clear settings for method (Pickup, Delivery, DoorDash), capacity, day/week rules, and shopping windows that auto-open and close for you. You can launch in under 30 minutes.
See how it works: How PantryEasy Works
TL;DR: Neighbors shop easily on any device; staff see the right info at a glance.
Neighbors shop by phone or desktop. Your team sees new registrations, eligibility status, and household members at a glance, with notes, communications history, and secure document uploads when you need verification. You can search by name, address, or phone, and view full order history in one place.
Human proof helps: “There was a void in this area before, for pantries. They couldn’t manage the kinds of foods they were offering. But this is going to strengthen our process and our ability to grab good information and make better decisions” – Jane from Loaves and Fishes
TL;DR: Real-time counts + low-stock alerts = fewer packing-day surprises.
Update on-hand quantities quickly (including negative adjustments for spoilage), auto-calculate new totals, and set low-quantity thresholds that feed daily alert emails and dashboard widgets. That means fewer “out of stock” surprises on packing day.
Prefer a head start? Load common items from the PantryEasy product library, pre-named with images and categories, or create your own in seconds.
Best practice (product-agnostic): Whether you use PantryEasy or another system, maintaining real-time counts prevents waste and avoids disappointing neighbors.
TL;DR: Close the window, print what matters, and pack faster with fewer errors.
When a shopping window closes, PantryEasy generates exactly what the fulfillment team needs: product totals for the day, per-order pick lists, and an order summary for check-in, printable with one click. Update statuses in bulk (Picked Up, Delivered, No-Show), and let the system auto-mark lingering orders as no-shows after your configured window.
TL;DR: Trust your numbers when speaking to funders, partners, and boards.
All that organization adds up to something powerful, data you can trust to tell your story. From day one, you can export what funders ask for, how many households you served, order volumes, and product movement, without cobbling data together. Labels and reports are ready when you are.
TL;DR: We’re unifying key Service Tracker capabilities so you can coordinate more services in one place.
Many pantries do more than food: housing referrals, benefits navigation, senior deliveries, and more. Internally, we’ve operated a non-scalable Service Tracker alongside PantryEasy. Over the next year, we’re pulling Service Tracker functionality into PantryEasy to offer a unified experience for pantries expanding beyond food, while also making Service Tracker a scalable, multi-tenant service in its own right. Practically, this means:
We’ll ship in small, safe increments, and we welcome your feedback to shape priorities.
For growing networks: Contact us for more info on PantryEasy for Multi-Location Pantries
TL;DR: Paperwork shouldn’t stand between you and your neighbors.
Resolution: You started this article wanting to serve more people with less stress.
Remind: Paperwork shouldn’t stand between you and your neighbors.
Relevant Next Step: Try PantryEasy free for 14 days and see how much time you get back.
Reintroduce: We’re PantryEasy, and we’re here to make your mission easier, every day.
How fast can I set up PantryEasy?
You can configure your pantry locations, schedules, and shopping options in minutes, no lengthy implementation.
Can I manage both pickup and delivery (including DoorDash)?
Yes. PantryEasy supports pickup, delivery, and DoorDash with clear day and capacity settings.
Does PantryEasy support reporting for funders?
Yes. You can export household counts, order volumes, and product movement instantly. No manual compilation needed.
Phone: 630-866-5020
Email: hello@pantryeasy.com
Address: 1815 W. Diehl Road, Suite 200, Naperville, IL 60563
